Vaiz
FreemiumWork management software that brings tasks, documents, and automation into one unified workspace.
Vaiz is a cloud-based work management platform that consolidates task management, document collaboration, and workflow automation into a single unified workspace. Headquartered in Limassol, Cyprus, it is designed for small to mid-sized teams who want to replace fragmented tool stacks — such as running a separate task manager, wiki, and automation layer — with one integrated operational core. The platform supports multiple project methodologies including Scrum, Kanban, Waterfall, and OKR tracking, and offers built-in AI assistance alongside an MCP server that allows external AI tools to interact directly with workspace data.
What is it
A cloud-based work management platform that unifies task tracking, document collaboration, and workflow automation in a single workspace.
What it can do
Organize projects with Kanban boards and Gantt charts, collaborate on rich documents with 60+ editing tools, automate routine workflows without third-party integrations, and turn ideas into structured tasks using a built-in AI assistant.
Who is it for
Small to mid-sized teams of 5 to 50 people across sales, marketing, development, HR, and cross-functional operations who are currently juggling multiple tools and want to consolidate into one source of truth.
Key Features
Unified Workspace — Tasks & Documents Together
Vaiz eliminates context switching by placing a full document editor inside every project, so documentation lives right next to the work it describes. The editor supports real-time collaboration, comments, and mentions.
Flexible Task Management — Multiple Views & Customization
Tasks support custom fields, subtasks, nested hierarchies, and multiple views including Kanban boards with WIP limits, Gantt charts for timeline visualization, and dashboard views for progress tracking.
Rich Document Editor — 60+ Content Blocks
The built-in editor handles checklists, data grids, code blocks with syntax highlighting, Swagger and GraphQL tools, embedded images and videos, third-party embeds from YouTube, GitHub, Figma, and CodeSandbox, LaTeX equations, collaborative diagrams, and navigation elements.
Workflow Automation — Built-In Rules & Triggers
Automations are native rather than bolted on, allowing teams to set up workflow rules triggered by status changes, deadlines, or field updates without requiring a separate tool like Zapier.
Use Cases
Sales Pipeline Management
Sales teams use Vaiz as a lightweight CRM to qualify leads, track deal value, and forecast closes without the complexity of a full CRM system.
Marketing Campaign Planning
Marketing teams plan campaigns, content calendars, and creative work in one place, tracking requests and lead sources across disciplines.
Software Development Workflow
Development teams run Scrum and Kanban boards with sprint tracking, WIP limits, code block embeds in technical specs, and GitHub integration for a smoother experience than Jira.
Content Production Pipeline
Production teams run content from brief to launch with clear phases, content types, and linked documents and assets all in one workspace.
Pricing plans
Frequently Asked Questions
Discussion
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